A guide to configuring checks in GroundControl Contract Review to catch the discrepancies that matter most to your organization.
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The more specific your checks are, the more useful your review results will be.

This guide walks through some of the key categories of checks to configure in Contract Review, and what to include in each one.

Configure checks that compare line item pricing and payment terms directly against your accepted quotation. At a minimum, your checks should verify that unit prices match your quote exactly on every line, that payment terms (Net 30, Net 45, etc.) have not changed, and that no new clauses such as retainage, early payment deductions, or liquidated damages have been introduced without prior agreement.
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💡 Even small unit price differences compound quickly on high-volume lines. We recommend configuring a check for any price variance, no matter how minor.

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Set up checks that flag any delivery date that falls earlier than the lead time stated in your quotation, as well as any change to delivery terms (FOB Origin vs. FOB Destination, for example).
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You should also configure a check for the introduction of liquidated damages clauses that were not present in your quote which represent unpriced risk that must be resolved before acceptance.
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Configure checks that verify every part number and drawing revision on the PO matches the revision you quoted against. A single revision letter change can mean entirely different tolerances, materials, or processes.

💡 If your organization holds a controlled copy of customer drawings, use that revision as the baseline for this check rather than the revision stated in your quotation.
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Add checks for quality requirements that were not included in the scope of your quotation. Common examples include First Article Inspection (FAI) per AS9102, additional non-destructive testing methods, customer source inspection, or specific Certificate of Conformance formats.
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Any quality requirement that adds labor, inspection time, or third-party costs should be flagged automatically if it was not in your quoted scope.

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Configure checks for DFARS and FAR clauses that appear in the PO but were not present in your original quotation. Key clauses to watch for include DFARS 252.225-7001 (Buy American), DFARS 252.246-7007 (Counterfeit Electronic Parts), and any cybersecurity requirements such as DFARS 252.204-7012. If your organization has standard flow-down clauses it accepts by default, those can be added to your rules template so only new or unexpected clauses are flagged.
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💡 If a clause references a regulation you are not immediately familiar with, do not accept the PO until your contracts team has reviewed it. Accepting a clause carries the full legal obligation of that regulation.

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Add a check that flags any technical data or item descriptions that may introduce ITAR or EAR obligations not previously identified. This is particularly important when a PO adds drawing references, specifications, or end-use statements that were not part of the original quote. Your Contract Review rules template should reflect your organization's current DDTC registration scope.
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Configure a check that verifies units of measure (each, lot, assembly, foot, pound) match your quotation exactly on every line. A unit of measure mismatch, for example, per lot versus per each, on a fastener line is one of the most common sources of large pricing errors and is easy to miss during a manual review.

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Beyond the standard categories above, Contract Review allows you to build custom checks specific to your customers, programs, or internal processes and also add knowledge to the knowledge section of contract review.
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This gives you the ability to consolidate all the individual-specific knowledge into a central database that anyone will be able to use a s a source of truth.

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💡Setting up checks for your contract review is the most important step to ensuring the most detailed and meticulous contract review. We hope this helps in setting up your custom checklist and ensuring error-free contract review.